By Laws
ARTICLE
I: NAME
The
name of the organization is Valley Glen Neighborhood
Association, hereafter referred to as the "Association," a
non-profit group, with its mailing address at 13659
Victory Blvd. PMB #283, Valley Glen, CA 91401,
telephone: 877-411-VGNA (8462). For legal purposes,
its principal place of business is located at the
home of the current secretary.
The
term "neighborhood" herein refers to
that area bounded and enclosed on the north by
Sherman Way, on the west by Hazeltine Avenue,
to the south by Burbank Boulevard and on the
east by Whitsett Avenue and currently designated
by the City of Los Angeles as Valley Glen.
ARTICLE
II: GOALS AND PURPOSES
The goal of our Association is to foster community
pride, civic betterment and community beautification,
to make our neighborhood a better and safer place to
live and work, to promote businesses and business growth
in Valley Glen, and to foster education and the arts
in Valley Glen. The goals will be accomplished by activities
including but not limited to:
- Get-acquainted
programs with our neighbors
- Improving
neighborhood safety
- Promoting
neighborhood beautification
- Holding
bimonthly meetings to discuss neighborhood concerns
- Working
together as advocates to address community problems
- Programs
supporting neighborhood businesses and neighborhood shopping
- Welcoming
and encouraging new businesses into Valley Glen
- Initiating
programs fostering education, cultural development and the arts
in Valley Glen
- Charitable
assistance for those in need in Valley Glen
ARTICLE
III: MEMBERSHIP
Section
A - General Membership: General Membership will be open to any person,
business or organization interested in participating in the Valley
Glen community including but not limited to individuals, families,
neighborhood businesses, neighborhood non-profit organizations and
all others interested in promoting the betterment of Valley Glen.
The membership will consist of Four categories: (1) General Members;
(2) Sponsoring Members; (3)Business Members and (4) Organization
Members, with benefits appropriate for each category.
Section
B - Sponsoring Membership: Any General Member can become a Sponsoring
Member with an annual donation to the Association, as determined
by the Board.
Section
C - Business Membership: Business Membership is available to any
Business upon terms and conditions as determined by the Board.
Section
D - Organization Membership: Any non-profit Organization may become
an Organization Member upon terms and conditions as determined by
the Board.
ARTICLE
IV: BOARD OF DIRECTORS
Section
A - Composition of Board of Directors.
The
Board of Directors will be composed of not less than eight persons
and shall consist of the executive officers and all area and grid
representatives and alternates. The Board of Directors shall be elected
annually at the February General Meeting as provided for in Section
B of ARTICLE VIII. Each member of the Board of Directors shall serve
a one year term or until a successor has been duly elected and installed.
Section
B - Limits on Term of Office.
The
Executive officers will be elected for one-year terms. Any Executive
Officer member may seek re-election to three (3) successive terms
if nominated. The previous President automatically becomes a member
of the Board as Past President for the purpose of insuring continuity.
There shall be no term limits for Area Representatives.
Section
C - Quorum.
A
quorum will consist of five Board members and in the event that a
quorum is not present will constitute a Committee of the Whole for
the purpose of conducting business.
Section
D - Attendance.
Attendance
is critical to the functioning of this Board. Therefore, failure
to participate without excused absence from three (3) consecutive,
regularly scheduled Board and or General meetings, constitutes an
automatic resignation from the Board. Vacancies will be filled by
appointment of the President and these members will serve out the
term of the resigned Board member. Upon formal, written request,
a Board member may be granted a leave of absence of up to four (4)
months at the discretion and upon the vote of the rest of the Board.
Section
E - Meetings.
Board
meetings will be held at least six times per year, at a location
determined by the President.
Section
F - Duties.
Duties
of the Board of Directors are to conduct the business of the Association
and to develop and administer programs consistent with the goals
and philosophy of the Association.
ARTICLE
V: OFFICERS
Executive
Officers of the Association will be:
President:
Preside over Board and General membership meetings and perform any
customary duties of the office. Will also appoint representatives
for the Association to other community organizations that are concerned
with Valley Glen interests.
First
Vice President: Perform the duties of the President in the President's
absence, and assume the duties of the President in the event that
the President no longer is able to serve in that office; and also
to chair such committee(s) as disignated by the President.
Second
Vice President: Perform the duties of the President in the President's
and First Vice President's absence, and assume duites of the President
in the event that the President and First Vice President no longer
are able to serve in that office; and also to chair such committee(s)
as designated by the President.
Secretary:
Will keep minutes of all meetings of the Board and of the General
Membership meetings. Minutes will state time, place and business
conducted and will adhere to California Corporate Minutes Guidelines.
Will also be responsible for maintaining a record of all Association
correspondence.
Treasurer:
Will keep a record of the accounts of the Association and submit
a report at each General meeting.
OTHER
OFFICERS OF THE ASSOCIATION WILL BE:
Area
Representatives and Alternates: Will represent the interests of
the area and grid in which they reside. Duties include attending
Board and general meetings as representatives of their respective
areas and serving as liaisons with Association members. No more
than two representatives and two alternates will be elected from
each of the following residential areas and grids:
Area
A - Bounded by Victory on the north, Fulton on the West, Oxnard
on the south, and Coldwater on the east.
Area
B - Bounded by Victory on the north, Woodman on the West, Oxnard
on the south, and Fulton on the east.
Area
C - Bounded by Oxnard on the north, Woodman on the west, Burbank
on the south, and Fulton on the east.
Grid
1 - Bounded by Oxnard on the north, Woodman on the east, Burbank
on the south, and Hazeltine on the west.
Grid
2 - Bounded by Victory on the north, Woodman on the east, Oxnard
on the south, and Hazeltine on the west.
Grid
3 - Bounded by Vanowen on the north, Woodman on the East, Victory
on the south, and Hazeltine on the west.
Grid
4 - Bounded by Sherman Way on the north, the Tujunga Wash on the
east, Vanowen on the south, and Woodman on the west.
Grid
5 - Bounded by Vanowen on the north, Fulton on the east, Victory
on the south, and Woodman on the west.
Grid
6 - Bounded by Vanowen on the north, Coldwater Canyon on the east
(except for the area from Kittridge St. to Vanowen St., and Atoll
Ave. to Coldwater Canyon Ave.), Victory on the south, and Fulton
on the west.
Grid
7 - Bounded by Kittridge on the north, Whitsett on the east, Victory
on the south, Coldwater Canyon on the west.
Grid
8 - Bounded by Victory on the north, Whitsett on the east, Oxnard
on the south, and Coldwater on the west.
Business
Grid - Two (2) Board members from the Business Community elected
at large to represent the Business Community in Valley Glen.
Arts
and Education Grid - Two (2) Board members elected at large to represent
the Arts and Education Community in Valley Glen.
Organization
Grid - Two (2) Board members elected at large to represent Non-profit
Organizations.
No
Area Representatives will be elected from the area occupied by Valley
College and Grant High School.
ARTICLE
VI: COMMITTEES
The
Association will have the following standing committees:
-
Civic
Improvement Committee
Neighborhood Beautification
Public Works
Zoning Issues
-
Public
Safety Committee
Police and Fire Services
Emergency Response Services
Neighborhood Watch Programs
-
Valley
Glen Voice Newsletter Committee
-
Publicity
and Community Outreach Committee
Develop Speaker Program for Bi-monthly Meetings
Prepare and Distribute Flyers, Posters and Other Materials
Promote VGNA Membership
-
Business
Support & Development Committee
Programs Supporting Neighborhood Businesses and Neighborhood Shopping
Welcoming and Encouraging New Businesses into Valley Glen
-
Arts
and Education Committee
Encourage Development of the Arts in Valley Glen
Support Performing Arts in Valley Glen Educational Institutions
Support Valley Glen Educational Institutions
-
Annual
Christmas Party Meeting Committee
- Adopt-A-Family
Committee
- Annual
Valley Glen Neighborhood Picnic Committee
Ad
Hoc committees will be established by the membership as necessary
and convenient to conduct Association business. Each and every committee
will consist of no less than two (2) members who will serve as Chair
and Secretary.
Each
committee will keep true and accurate records of its proceedings,
which will be submitted to the Secretary for inclusion into the permanent
records of the Association. Committees will report to the Association
at the next general meeting following the committee meeting.
ARTICLE
VII: MEETINGS
Section
A - Parliamentary Authority
Meetings
will be conducted according to "Robert's Rule of Order" in
all cases in which they are not in conflict with these bylaws for
legal authority.
Section
B - To facilitate movement of the agenda, no member may speak from
the floor for more than two minutes on any issue. Any general member
or Board member may submit an item in writing for consideration by
the Board for inclusion on the General meeting agenda. The document
should be limited to one page and one topic relevant to the goals
and mission of the Association. Submission must be received prior
to the Board meeting, which precedes the general meeting whose agenda
inclusion is desired.
ARTICLE
VIII: VOTING
Section
A - General Membership.
Votes
on General membership business will be conducted by a show of hands,
one vote per member. Simple majority prevails. The minimum voting
age for any Association business shall be 18 years of age.
Section
B - Board of Directors Elections.
The Board membership election will take place at the February General Meeting
in accordance with the procedure outlined below:
- (1)
SECRET BALLOTS Election of the Board of Directors shall be by secret
ballot.
- (2)
ELECTION COMMITTEE An Election Committee consisting of three (3)
area representative board members appointed by the President and
one (1) VGNA member appointed by the First Vice President and one
(1) VGNA member appointed by the Second Vice President. These appointments
shall be made no later than the December general meeting.
- (3)
FLOOR NOMINATIONS Nominations for the Board of Directors shall
be submitted from the floor only during the December general meeting.
- (4)
CANDIDATES SLATE The Election Committee shall nominate a slate
of candidates to be announced and nominated by January 10th
- (5)
VOTING AT FEBRUARY GENERAL MEETING Voting will take place during
the February general meeting or by the Monday prior if voting by
mailed ballot.
- (6)ELECTION
PROCEDURE This election will be by Members voting in person and
via mailed ballots to Sponsoring Members of the Association requesting
a mailed ballot. Any mailed ballot recipient not having returned
the mailed ballot by the mailed ballot deadline and all non-sponsor
members may vote in person during the February general meeting.
Section C - Election Timeline, Supervision and Results.
The entire election process and the timeline for election ballots will be supervised
by the members of the Election Committee and will be as follows:
- (1)
Nominations accepted from the general membership only at December General
Membership Meeting
- (2)
Election Committee Candidate Slate nominated and announced by January
10th;
- (3)
Ballots prepared listing all candidates nominated at December General
Meeting and Election Committee Candidate Slate;
- (4)
Mailed Ballots returned by the Monday prior to the February meeting;
- (5)
In person voting at the General Meeting in February;
- (6)
The Chairperson of the Election Committee and two (2) volunteers at the
February general meeting shall tally the mailed ballots and in-person
ballots and announce and publish the election results and certify the
newly elected Board of Directors at the conclusion of the February General
Meeting.
Section D - Office Assumption.
Newly elected Board members will assume office the first regularly scheduled
meeting immediately following the Elections meeting.
Section
E - Special Elections.
Special
Elections will be conducted by written ballot. There will be one vote to
each residence address within Association boundaries.
ARTICLE
IX: AMENDMENTS
These
bylaws may be amended by a two-thirds (2/3) majority vote in favor of the
change by the general membership during a regularly scheduled general membership
meeting.
|
